Kline Township supervisors and the township authority are working together to improve water services for the McAdoo area.
One example is the recent installation by the authority, with help from the township’s streets department, of approximately 1,500 feet of 6-inch water main for residents in Haddock, along with two new fire hydrants.
Kline Township Municipal Authority has been providing water and sewage services to Kelayres and McAdoo Heights, and water service to Haddock, McAdoo, Audenried, Beaver Brook and Tresckow since the township bought the then-beleagured Honey Brook Water Co. 18 years ago.
Since then, because of its small size and limited capabilities, the authority often has needed to hire outside contractors to perform major work. But earlier this year, the board approved a plan to make the authority do its own work.
The authority is managed by a five-member board of directors appointed by the supervisors — including supervisors Dale Wesner and Matthew Corra as two of its new members.
Beginning in 2017, the new board created new positions, and hired new employees.
“With these changes have come new ideas and new philosophies,” said Wesner, who is the authority’s vice chairman. “The vision is to make the authority more capable to perform maintenance repairs in a timely manner at a significant savings to the customers of the authority. The transition plan involves examining all business policies, procedures and processes, and comparing them to the best business practices of other authorities, current Pennsylvania and federal laws and lessons learned over the past 18 years.”
One of the first steps the board took was to modernize its financial practices. Over the last eight months, the board invested in updating its accounting software. The finance officer, John Puza, now oversees a much more trackable and user-friendly system while an external accounting service assists the authority in performing daily maintenance of accounting records.
Personnel and duties at the authority have changed, Wesner said. The board has created the position of general manger, who manages the day-to-day operations. Aaron Debalko, the GM, doubles as authority chairman, who not only oversees the office staff but is also in the field performing daily system maintenance.
A new assistant operator recently was hired to ensure around-the-clock maintenance availability to cover all the systems. This additional manpower also will support major projects planned for the future.
Wesner said the board closely reviewed organizational finances with an immediate goal of reducing its monthly costs. Each bill was reviewed for possible reduction or elimination. Expenditures like office cleaning by an outside company — in favor of authority personnel doing the cleaning — were eliminated to reduce costs.
Phone and internet services were consolidated and a new provider was selected that offered monthly savings.
“This is just one item that saves us thousands of dollars now,” Debalko said.
Recently, the board chose to restructure the way parts and materials were ordered, and assigned that responsibility to the general manager. This change gives the GM spending oversight and inventory control, and has already saved thousands of dollars.
Within the last few months the authority purchased a new Ford F-550 service vehicle, F-550 dump truck, a second backhoe loader and an additional residential waterline frozen pipe thaw machine.
Now, with all the new equipment, new personnel and leadership support, the authority is ready to take on larger projects, Wesner said.
Projects
The new Haddock water main line project began when a resident purchased a parcel of land with the intention of building a home. Unfortunately, he discovered an old water line in the ground where he planned on placing the home. The property owner notified the authority of the problem and after research, the authority decided this would be a good project to take on without much contractor support.
“Normally, a project this size and scope would have been outsourced to a contractor,” Debalko said.
Wesner said the money saved by not outsourcing the work can be used to fund additional equipment and hire more staff to maintain the water and sewer systems.
The board drafted a scope of work, determined equipment and workforce required and set a timeline. The project also got an in-house engineering and legal review.
A five-member team worked for five and a half days to dig, fit, install and backfill the waterline, with an additional three days for final grading, grass planting and cleanup, Wesner said.
Debalko said the new pipe has been disinfected, tested and is fully usable. The authority can now cap the old water line where the new home will be built and connect a few homes at the end of the road through the existing pipe being back fed to ensure full coverage of all properties in that area.
“The next phase may be an extension to Lofty Road, where there are three more customers that are interested, and add another hydrant,” Wesner said. “It shows that we’re both small, but working together, we can help each other and save a lot of money so we don’t have to go out on bids and pay the contractor price. For a very small amount, over five days, five people put in a line. It was a good success story.”
Meanwhile, the authority recently applied to the state Department of Transportation for a 90 percent grant to replace water lines on Kennedy Drive in McAdoo. While most grants are for PennDOT to assist with 75 percent of the project costs, authority directors asked for 90 percent and it was approved. The board asked for 90 percent because the current water lines were just installed about 10 years ago but due to PennDOT’s scope of work in rebuilding Kennedy Drive, the authority water lines needed to be replaced.
Another proposed project is in Tresckow, where the authority is seeking to improve water pressure, water quality and add fire hydrants. The authority and Banks Township supervisors applied a few months ago for a grant to fund the project. Notification is expected soon.
Customer accounts
Over the past eight months, every water and sewer customer account has been reviewed with an eye to those that are delinquent and owe $500.
“The person that manages our administrative office has been updating records and accounts to make our financial systems more accurate,” Debalko said. “We have some accounts for homes that no longer exist with a long-time outstanding debt. We are putting each property through a legal process to update the account and then update the balance sheet.”
Debalko also said some customers have fallen behind on paying their bills.
“We try to work with customers that have had a short-term hardship,” Wesner said. “The authority allows customers to take advantage of a one-time structured payment plan to bring the account current. The actions of updating these account records is important because this data is linked to the overall financial position of the authority and used to help the board make decisions on which future projects the authority can afford.”
One project the board would like to undertake is the expansion of the authority garage on Market Street in Kelayres with an addition of a three-stall vehicle garage and large storage room for parts.
The existing garage would be available for office space, since more than half of the current garage was already remodeled with a bathroom, map room, break room and operator’s office and has water, sewer and heat.
Board members estimate it would only take a few weeks of construction to make the space operational.
By taking this action the authority board would no longer need to rent office space, thus reducing monthly costs, and the new location has more parking available.
“What is nice about these improvements and making the authority more capable to handle operations is that it comes with no rate increases, just a team effort of everyone at the authority focused at making business decisions that make good sense for the customer,” Debalko said.
Wesner said when the new location is operational, the board can consider opening the reservoir area from sunrise to sunset “to allow residents to see the beauty of the wildlife at the reservoir and maybe just sit at a peaceful spot to eat or read a book.”
The supervisors said the township can provide benches and a picnic table for residents to enjoy the natural beauty of the reservoir. Wesner said fishing is another option the board might consider.
Contact the writer: jdino@standardspeaker.com; 570-501-3585